How to Plan a Corporate Event
Corporate events are excellent for bringing your team together, sharing knowledge, improving morale, and more. However, event planning isn’t easy. Whether you have 20 employees or 120 employees, you’re going to need help.
Between finding a venue, hiring caterers, and inviting your guests, you have a lot on your plate. We’re here to help you streamline the process.
Keep reading for a quick guide on how to plan an event for your company.
First, don’t try to do everything on your own. You might want to organize everything yourself and make all the big decisions, but you need to delegate some tasks to other people.
For example, we recommend recruiting volunteers to help you set up the venue before the corporate event. They should also stick around at the end to help you clean up and tear everything down.
Lock Down Your Venue
The next step in planning a corporate event is selecting the right location. In what type of setting do you want to host your professional event? Do you prefer an indoor or outdoor venue?
The venue you choose will also depend on how many people you have attending the business event. You need to think about the logistics of parking, seating, bathrooms, and space. Once you find the right venue, call in advance to book the location for the date of your corporate event.
Corporate event planning includes figuring out how to feed all of your guests. If it’s an after-dinner corporate meeting, you might only need snacks and drinks. However, if you’re planning on providing dinner for your guests, you’ll need to choose a caterer.
Based on how your guests will be served food and drinks, pick out the right tables, chairs, and accessories. For example, look here to find a tablecloth for 8 foot table.
Think About Music and Entertainment
While professional in nature, a business event must still keep your guest engaged and entertained. You don’t want people falling asleep in their chairs or counting down the minutes until it’s time to leave.
Take some time while event planning to find out what your employees like in terms of music. If you have room for live entertainment in your budget, ask what people might enjoy. Entertainment ideas include:
- Live bands
- Stage magicians
Make sure you choose entertainment and music that’s appropriate for a corporate event. You don’t want to offend anyone or make people uncomfortable.
Send Out Invitations
Finally, once you have the date, time, and location secured, it’s time to send out invitations. You can save money by sending out invitations online via email and social media. If you want to keep things classy, however, go the traditional route.
Your invitations should include:
- The date and time of the event
- The location of the event
- The dress code
- Guest policies
- Food and drink options
- An RSVP card (if appropriate)
Additionally, provide contact information for questions or concerns.
Are You Planning a Corporate Event?
Are you planning a big corporate meeting or business event? If so, we hope this guide helps you keep all your ducks in a row. Follow the steps listed above to plan a corporate event without any hiccups.
And if you’re looking for more event planning tips, financial advice, or business guidance, we’re here for you. Take a look through the rest of our blog to find more articles to help you answer your questions.