Entertainment

How to Choose Corporate Event Venues: Everything You Need to Know

It’s on you. You just had a meeting with the CEO, and he wants you to set up a corporate event for key customers and staff.

The good news is he trusts you to pull it off successfully even though you haven’t organized one before. The bad news is you’ve only got eight weeks from start to finish.

You just read somewhere that 91 percent of businesses measure their event’s success on attendee satisfaction. If that’s true, you’re going to pull out all of the stops to make sure your event comes off without a hitch.

You’ve got the budget, the basic game plan, and a rough outline. Now it’s time to start planning. Of course, the first question that comes to mind is how you choose corporate event venues?

When you start looking at options for venues, common venue amenities, and comparing venue costs, there are a few things to consider. So let’s take a look.

Space And Layout

Make sure there is ample space for the number of people who’ll be attending. Err on the side of larger, not smaller. Attendees don’t want to feel cramped.

Will you have everyone together for part of the event then have breakout sessions? Are you planning a cocktail party? Sit-down dinner in a banquet hall?  Be sure the venue’s layout can accommodate your needs.

Venue Staff And Planning Resources

On the day of the event, make sure the venue will have enough staff on hand to keep things running smoothly. For example, will their kitchen and catering staff give a high level of service?

Before the event, good venue staff will be a big help during the planning stages. With their experience and knowledge of the facility, they can make invaluable suggestions to put together a stellar event.

Accessibility And Accommodations

Are the venues you are considering easily accessible? Are they near public transportation? Is there ample parking? If not, attendees are less likely to come.

If you have attendees from out of town, are there adequate accommodations nearby? Attendees spending a night or two will also need a range of restaurants nearby.

Technology

Corporate events today require more technology and equipment than ever. Does the venue have all the projectors and sound systems you need? Is the equipment in good condition? How about charging stations for attendees?

Availability And Cost

Essential, of course, but is the venue you prefer available on the date you need? Are all of the facilities you’ll use available?

The boss gave you a budget, and you’ve probably kept that in mind as you looked at venues. The bottom line, the perfect venue for your event is the one that can deliver everything you need within your budget.

How To Choose Corporate Event Venues

That’s it. Simple, right? Five easy steps on how to choose corporate event venues. It’s never that easy, but if you take all of these factors into consideration, you’ll find the perfect venue for your event.

On top of that, you’ll have a happy boss!

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