How Onboarding Software Can Help With Digital Onboarding: A Guide

Did you know that ⅓ of all newly hired individuals quit their position in the first seven months of working? Sadly, a good percentage of these individuals could have maintained their positions if they went through proper onboarding.

This can be a problem though because traditional, in-person is time-consuming and expensive. So, what is the solution? The answer lies in digital onboarding that’s supported by onboarding software.

If you want to learn more about how these two concepts can help your business, then you’re in the right place. In this article, we’ll walk you through everything you need to know about digital onboarding.

What is Digital Onboarding?

As you probably know, onboarding is the process of training a new employee. It also encompasses acclimating to a new environment, meeting coworkers, and signing the necessary paperwork. So, what is digital onboarding?

Well, it’s the process of onboarding gone entirely digital. It utilizes technology, like videos, interactive training programs, and digital onboarding software to handle the process.

But, why exactly would you want to do this? Isn’t the first day on the job supposed to be fun and exciting? The reality is that the first days are often overwhelming. And, when you slam something with new information, they can quickly feel like they don’t belong.

By streamlining the process, digital onboarding helps overcome this challenge. The quicker it’s over with, the sooner that new hires can begin to feel at home at their new job.

Plus, digital onboarding is a practical necessity for companies that operate using remote workers. If you still aren’t convinced, then check out the next section. We’ll go into all the benefits that come with digital onboarding.

Benefits of Digital Onboarding

The more automated the onboarding process is, the easier it can be. And, there are lots of components that can be automated. Specifically, the massive amount of paperwork that often accompanies a new hire.

By switching to a paperless solution you get rid of the risk of losing important documents in a filing cabinet somewhere. This, in turn, makes life much easier for the HR department.

Digital onboarding also simplifies the process for the new hire. There are a lot of tasks that new hires need to keep up with, from signing tax documents to reading the employee handbook. Without an organized system, it’s easy for the new hire to forget something.

Luckily, digital onboarding organizes everything the new employee will need to do in one place. That way, they aren’t stressing out over whether or not they forgot to do something. Finally, digital onboarding saves you money.

Make no mistake, onboarding is expensive. And the more you drag it out and personalize it, the more expensive it will be. So, by creating a template that you can use on all employees you reduce the amount of work you need to get done.

How Can Onboarding Software Make Digital Onboarding Easier?

Without onboarding software, digital onboarding would be chaotic at best. It would probably consist of a string of emails and shared documents — not exactly the introduction to a company that many employees want.

Onboarding software solves this by streamlining the process of hiring and training new hires. There are a variety of different types of onboarding software platforms that you can choose from.

And, each one comes with different features that might lend themselves to your hiring process. However, there are some shared characteristics that all onboarding software has. They include things like:

  • Allows you to create or upload training programs, videos, and modules
  • Assigns the new hire with onboarding tasks and gives them a mentor to bring questions to
  • Allows you to track the process of completion of onboarding tasks
  • Allows you to upload important documents and keeps them safe with cloud security
  • Allows new hires to virtually sign documents and verify their identity virtually
  • Allows new hires to access employee portals containing handbooks, benefits, job descriptions, and other information

As you can see, there are a lot of benefits that come with using onboarding software. However, perhaps the largest one is having a digital space that’s a one-stop-shop for all questions and tasks that need to be done by the new hire.

Without onboarding software, the new hire will likely email questions to one person, who passes them along to another. By the time the question is answered, valuable time has already been lost.

As such, it’s hard to imagine a digital onboarding process without the proper software to support it. But, how do you find the right type of software for your business? Let’s take a look in the next section.

How Do You Find the Right Type of Onboarding Software?

The right onboarding software for you depends on how extensive your digital onboarding process needs to be. For example, if the entire onboarding process is taking place digitally, then you need a platform that reflects that.

There should be lots of features, like training videos, interactive presentations, and contact features that allow them to get in touch with support at a moment’s notice. However, this isn’t the only type of onboarding that takes place.

Many people use digital onboarding to just handle the paperwork before the first day. That way, they don’t need to keep track of a bunch of important documents.

If you fall in this category, then we recommend onboarding software like WorkBright. This type of software is affordable and makes getting all the paperwork you need easy.

Want More Content? Keep Reading

We hope this article helped show you how onboarding software can help with your digital onboarding process. While digital onboarding might be easier than traditional onboarding, it’s vital that you still do it the right way.

That means putting the time and money into making it comprehensive. Otherwise, you’ll end up spending the time and money differently: finding and training a new employee.

Did you enjoy this article? If the answer is yes, then you’re in the right place. Keep exploring to find more topics that you’re sure to love.


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