5 Document Organization Hacks for Paper-Heavy Offices
The average employee prints several pages each year. This can be a big problem for offices that rely on paper to organize their workflow.
The modern office may be paper-heavy, but that’s no reason to give up entirely on paper filing. Below we’ve collected some of our favorite document organization hacks. Keep reading below.
1. Go Digital for Document Organization
This means using apps and software to scan, save, and organize your documents in getting your papers under control. Office hacks like using a cloud-based system or going paperless can help you manage your documents more effectively and efficiently.
This can help you share and collaborate on documents with ease, and save time and money. If you’re not sure where to start, consider talking to a professional about which system would work best for you and your office.
2. Create a Filing System
Consider what type of papers you need to file, how often you’ll need to access them, and where you’ll be storing them.
One is to use binders and dividers to organize your papers by subject.
Using folders to organize your papers by a project is another way. Be sure to label everything clearly so you can find what you need quickly and easily.
There are also many custom tab dividers we can purchase online such as TabShop. One which can take your document management to the next level.
3. Get Rid of Clutter to Reduce Paper Clutter
Invest in a good paper shredder. This way, you can shred any unwanted documents or junk mail.
You can also put a recycling bin near your desk. As you sort through your papers, place the ones you no longer need in the bin.
Simply declutter regularly. Set aside some time each week to go through your papers and get rid of anything that you don’t need.
4. The One-Touch Rule
If you’re like most people, your desk is probably cluttered with papers. To get your papers under control, follow the “OneTouch Rule.”
This rule means that you should only touch each piece of paper once. When you receive a paper, decide what to do with it right away.
Don’t just leave it on your desk to deal with later. File it, throw it away, or take action on it.
5. Use Technology to Your Advantage
While a standard file cabinet can help, it’s not always the most efficient way to keep track of everything. You can also utilize an online document storage system.
This can help you keep track of all of your important documents in one place. This can be easily accessed and shared with others as needed.
Create a paperless office. If possible, try to reduce the amount of paper you’re using by utilizing digital alternatives.
Invest in a good labeling system. This can help you quickly identify what’s inside each file and make it easier to find what you need when you need it.
By following these simple tips, you can declutter your desk and improve your workflow. So what are you waiting for? Give these hacks a try and see for yourself how they can help you get in your document organization!
Getting your organization sheets under control is just one more way to ensure your business stays afloat. Search our latest blog updates to get more helpful office hacks.